Benefits of Using Electronic Logbooks for Delivery Fleets

electronic logbooks for delivery fleets south africa

What Are the Benefits of Electronic Logbooks for Delivery Fleets?

Did you know you can harness the power of technology for your daily operations and road safety by using electronic logbooks for delivery fleets? Find out more about how it works and how it can help you deliver prompt service and more.

How Does Electronic Logging for Delivery Fleets Work?

Using electronic logbooks for delivery fleets typically involves electronic devices, such as onboard tracking devices, that automatically track and record a variety of information related to the operation of the fleet. This information is then transmitted to a central database or server. Then it is dispatched to a mobile application or software platform where it can be accessed and analysed by fleet managers.


The specific details of how electronic logging works can vary depending on the specific technology and systems used by a particular fleet. The process can typically involve these steps:


    • Installation


Install and set up the electronic logging device (ELD) on each vehicle in the fleet, often a vehicle tracking device. This typically involves installing the ELD hardware (such as an onboard computer) and connecting it to the vehicle’s diagnostic port. The ELD may also need to be configured with the specific rules and regulations governing the operation of the fleet, as well as any additional features or settings desired by the fleet manager.


    • Training & Records


Train drivers on how to use the ELD and record required information. This typically involves providing drivers with instructions on how to use the ELD to log information, such as vehicle location, speed, and hours of service, as well as any other required or optional information. When automatic logging occurs through a tracking device, the information commercial vehicle operators need to input may be limited.


    • Data Collection & Transmission


Collect and transmit data from the ELD. As the vehicle is operated, the ELD automatically collects and records a variety of information related to the vehicle’s operation. This information is then transmitted, either through a wired or wireless connection, to a central database or server where it can be accessed and analysed by fleet managers.


    • Monitoring & Analysis


Monitor and analyse the data collected by the ELD. Fleet managers can use the information collected and transmitted by the ELD to monitor and analyse the performance of the fleet, identify potential issues or trends, and take appropriate action to improve the efficiency and safety of the fleet.


productive fleet manager

Top 7 Benefits of Using Electronic Logbooks for Delivery Fleets


1. Improved Accuracy and Reliability of Logbook Records


Electronic logbooks can automatically track and record a variety of information, such as vehicle location, speed, and hours of service. This reduces the risk of errors or omissions that can occur with entries in paper log books.


2. Enhanced Compliance with Regulations


Fleet management and commercial drivers can use tracking devices with electronic logging to help ensure they remain compliant with regulations governing hours of service, vehicle maintenance, and other critical aspects of fleet operation. Digital logbooks are much more efficient and accurate records of duty status. With trackers and recording devices, business owners can know the exact location of their vehicles and stay aware of their compliance with regulations at all times.


3. Reduced Insurance Payments for the Entire Fleet


When you install vehicle tracking into commercial vehicles of the kind often used to do electronic logging, many of South Africa’s insurance providers will give you a reduced monthly insurance premium. If you apply this discount across many vehicles in a fleet, the value becomes clear.


4. Increased Fuel Efficiency and Fleet Productivity


Using digital instead of paper logbooks can provide real-time information on vehicle performance. Information such as engine hours, bad driving habits, idle hours, fuel levels, and more. Tracking vehicle telematics, such as these, can allow fleet managers to identify and address issues that can impact fuel efficiency and other operating costs.


5. Improved Safety and Risk Management


Electronic logbooks can help identify trends and patterns in vehicle operation that may indicate potential safety issues, such as excessive speeding or aggressive driving, and allow fleet managers to take appropriate corrective action.


6. Combating Driver Fatigue


Commercial fleet drivers are at risk of exposure to driver fatigue. This can often be a leading cause of accidents on the road. As a commercial carrier, it is important that drivers remain refreshed, alert, and able to deliver on time. Commercial fleet tracking solutions that include electronic logging can be an ideal solution.


Aside from reducing operational costs, it can improve driver safety, since the fleet manager will be aware at all times of which vehicles are stationery or on the move. Breaks can better be enforced, and thus more accidents can be avoided.


7. Enhanced Fleet Tracking and Management


Electronic logbooks can provide fleet managers with real-time visibility into the location and status of their vehicles, allowing for more effective routing and dispatch of vehicles. This can help improve the overall operational performance and efficiency of the fleet. This includes more efficient route planning.


aerial view of tracking fleet site


How Can Electronic Logbooks Help You Deliver More Excellent Service?


Here are three ways electronic logbooks can improve your professional service.


Firstly, they can help ensure that drivers are adhering to regulations and operating their vehicles safely. This can help prevent accidents and delays.


Secondly, electronic logbooks can provide real-time information about the location and status of each vehicle in the fleet. This can help managers and dispatchers make more informed decisions about routing and scheduling. It can also help to improve the efficiency of the fleet and reduce the amount of time that customers have to wait for their deliveries.


Finally, electronic logbooks can help to improve communication within the fleet. This can make it easier for drivers and dispatchers to coordinate and resolve any issues that may arise. Overall, the use of electronic logbooks can help delivery fleets provide more reliable, efficient, and safe service to their customers.


Where to Start with Electronic Logging for your Delivery Fleet?


Do you own or drive a commercial motor vehicle? You can benefit from electronic logging today or find a better logging solution through our site. How? Our system can match your needs with the best service on offer from reliable tracking companies. When you fill in the form on this page, we will connect you with the tracking company, and they will call you with a free quote.